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Sources Sought Notice

Sources Sought Notice

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Sources Sought Notice
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Sources Sought Notice

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This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement.

Background: The Department of Veterans Affairs Medical Center, NCO 9 Network Contracting Office, on behalf of the Memphis VA Medical Center is conducting market research through this source sought notice to seek sources to identify potential experienced businesses that are capable of meeting the requirements per the Statement of Work (SOW) below.

Purpose and Objectives: Your responses to the information requested will assist the Government in determining the appropriate acquisition method.

NAICS code: 325412 and sized standard is 1,300 Employees
NOTE: Respondent claiming SDVOSB and VOSB status must be registered and CVE verified in Veteran Small Business Certification(VetCert) Veteran Small Business Certification (sba.gov).
Anticipated period of performance:

Base period: 10/01/2023 - 09/30/2024
Option 1: 10/01/2024 - 09/30/2025
Option 2: 10/01/2025 - 09/30/2026
Option 3: 10/01/2026 - 09/30/2027
Option 4: 10/01/2027 - 09/30/2028
ITEM INFORMATION

Item Number
Description
Quantity
Unit of Measure
0001
Card MKR LT Plus 1A LIQ 6x3ML
30
EA
0002
Card MKR LT Plus 2 LIQ 6x3ML
30
EA
0003
Card MKR LT Plus 3 LIQ 6x3ML
30
EA
0004
Diabetes 1 LIQ 6x1ML
4
EA
0005
Diabetes 2 LIQ 6x1ML
4
EA
0006
Ethanol/Amonia 1 LIQ 6x3ML
22
EA
0007
Ethanol/Amonia 3 LIQ 6x3ML
22
EA
0008
IA PLUS LIQ 1 12x5ML
14
EA
0009
IA PLUS LIQ 2 12x5ML
14
EA
0010
IA PLUS LIQ 3 12x5ML
14
EA
0011
IMMUNOLOGY 1 LIQ 6X3ML
10
EA
0012
IMMUNOLOGY 3 LIQ 6X3ML
10
EA
0013
MULTIQUAL UNASSY 1 LIQ 12X10ML
12
EA
0014
MULTIQUAL UNASSY 3 LIQ 12X10ML
12
EA
0015
Specialty IA LIQ 1 6x5ML
19
EA
0016
SPECIALTY LA LIQ 2 6X5ML
19
EA
0017
SPECIALTY IA LIQ 3 6X5ML
19
EA
0018
U TOX S10 LOW OP LIQ 10X10ML
6
EA
0019
U TOX S20 LOW OP LIQ 10X10ML
6
EA
0020
URINE CHEMISTRY 1 LIQ 6X3ML
10
EA
0021
URINE CHEMISTRY 2 LIQ 12X10ML
10
EA
0022
SPINAL FLUID 1 LIQ 6X3ML
8
EA
0023
SPINAL FLUID 2 LIQ 6X3ML
8
EA
0024
SPECIALTY IA LYPH 1 6X2ML
33
EA
0025
SPECIALTY IA LYPH 3 6X2ML
33
EA
0026
VIROTROL 1 10X4ML CLASS C
9
EA
0027
VIROTROL II 1X5ML CLASS A
4
EA
0028
VIROTROL III 1X5ML Class A
22
EA
0029
VIROCLEAR 10X4ML
8
EA


STATEMENT OF WORK

Bio-Rad QC Materials Statement of Work

SCOPE OF WORK:
Bio-Rad Quality Control (QC) Products offer an extensive range of multi-constituent assayed quality controls covering analytes for immunoassay, TDM, chemistry, cardiac assessment, immunology, diabetes, coagulation, hematology, blood gas, drugs-of-abuse, and infectious disease testing. The Lt. Col. Luke Weathers, Jr. VA Medical Center Memphis laboratory currently uses dozens of Bio-Rad QC products to ensure accuracy and precision of testing on a daily basis for hundreds of analytes.

Bio-Rad Laboratories, Inc. has remained at the center of scientific discovery for 60 years, manufacturing and distributing a broad range of products for the life science research and clinical diagnostic markets. The company is renowned worldwide among hospitals, universities, major research institutions, as well as biotechnology and pharmaceutical companies for its commitment to quality and customer service.

This request for Bio-Rad Laboratories, Inc. quality controls material be awarded as a firm-fixed price contract for the base period 1 year with 4 option years. The laboratory has been using Bio-Rad Laboratories Inc. reagents for more than 20 years. Products will be ordered as needed.

The attached quote lists all of Bio-Rad s quality control material available. The testing menus of the lab are fluid, and assays are added, removed or moved to a different platform based on availability and medical facility needs. It is imperative to have the flexibility to purchase additional QC materials in the event troubleshoot must occur, or reagent is not available from another approved / contracted vendor. The laboratory requires the ability to purchase a single annual lot of materials. Vendor must provide a single lot that has a shelf life of at least 12 months from the beginning of the ordering period.

Software Components:
None
Other Components:
Shipping schedule

Hardware Components:
None

Standard training, instruction, and consultation for the customer required for the use of the troubleshooting of Bio-Bad materials.

CONFORMANCE STANDARDS:

The contractor s performance must be in compliance with all applicable state, federal and local laws and regulations.

HOURS OF WORK:
The Warranty is in effect for the entire duration of the contract.
The contractor provides 24 hour, 7 days a week Technical Support by calling 1-800-854-6737. The Technical Support is available Monday through Friday, 8:30 a.m. to 5:30 p.m., EST. After business hours including weekends and holidays, an answering service is available with a 30-minute call back.
Federal Holidays:

New Year s Day
Martin Luther King s Birthday
President s Day
Memorial Day
Juneteenth Day
Independence Day
Labor Day
Columbus Day
Veterans Day
Thanksgiving Day
Christmas Day

PREVENTATIVE MAINTENANCE:
Not applicable

EMERGENCY REPAIR SERVICE:

24-hour Technical Support is available Monday through Friday, 8:30 A.M. to 5:30 P.M., EST. The phone number is 1-800-854-6737. After business hours including weekends and holidays, an answering service is available with a 30-minute call back.

PARTS:

The contractor shall furnish all parts as described in the Scope of Work section as covered by this contract, in accordance with the Conformance Standards Section (section II).

INVOICING
Invoices or statements which itemize charges by item services are submitted
monthly, electronically to the VA accounts payable service in Austin, TX. After the statement is submitted to Austin, it is sent electronically to the Memphis VA for certification. After certification, the bill is paid from Austin.

VA INFORMATION CUSTODIAL LANGUAGE

The following standard Items relate to records generated in executing this contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

The Government Agency owns the rights to all data/records produced as part of this contract.

The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

11. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule

No patient information will be accessed or exchanged between the VA and the Vendor of this contract.

The Authorization requirements do not apply, and that a Security Accreditation Package is not required.

Attachments/Links