Tennessee Bids > Bid Detail

Eagleton Ballpark Redevelopment Addendum 2

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Agency: County of Blount
Level of Government: State & Local
Category:
  • B - Special Studies and Analyses - Not R&D
Opps ID: NBD17594393063401220
Posted Date: Aug 4, 2023
Due Date: Sep 7, 2023
Solicitation No: 2023-0190

Bid Information



Type
Invitation to Bid
Status
Issued
Number
2023-0190 Addendum 2 (Eagleton Ballpark Redevelopment)
Issue Date & Time
7/13/2023 10:43:48 AM (ET)
Close Date & Time
9/7/2023 01:30:00 PM (ET)
Time Left
33 days 17 hours 35 minutes 53 seconds
Notes
It is the intent of this Invitation to Bid (ITB) to procure a contract for Construction for redevelopment of the Eagleton Ballpark. This ITB is for the removal of existing ballpark facilities and equipment, and construction of five (5) new ballfields, related grading, utilities, parking and drives, fencing, field houses, press boxes, concessions, dugouts facilities and equipment, along with alteration to 2 existing youth ballfields.


References to brand names, numbers or other descriptions particular to specific brand products are made to establish a required level of quality, and are not intended to exclude other products of that level. Submit substitution requests via the process outlined in this bid by the Questions deadline.


The Bid Invitation and all Bid Attachments may be obtained through Blount County's online bidding system at https://blounttn.ionwave.net/login.aspx . If not currently registered with Blount County, v endors are encouraged to register under the Supplier Registration tab and submit their response through the online bidding system at this same link. Manual (hard copy) bid responses are acceptable.


If submitting a hard copy bid response, it shall be submitted to Blount County Purchasing, 385 Court St., Blount County Courthouse Room 319, Maryville, TN 37804. Bid respo nses, whether electronic or manual (hard copy) submissions, must contain all required information and documentation including, but not limited to, Response Attachments, Bid Attributes, and Bid Lines and be submitted no later than the Response Deadline. Bid responses are not accepted via email or facsimile. Bidders must allow ample time to submit their response. The system does not allow entries beyond the Response Deadline Date / Time.



If you have any issues registering in the online system, contact the IonWave help desk at 866-277-2645 ext. 4, support@ionwave.net or Blount County Purchasing, 865-273-5740, purchasing@blounttn.org .


When registered, vendors may submit questions via the Questions tab for this ITB in the online bidding system. Please make note of the question deadline. Prior to bid submission, it is the bidder's responsibility to access the online bidding system and ascertain they have received any addenda and viewed answers to published questions and bid accordingly.


The public bid opening will be held at the response submittal deadline at Blount County Purchasing, 385 Court St., Blount County Courthouse Room 319, Maryville, TN 37804, and attendance is optional. The opening may also be accessed via Zoom at https://us06web.zoom.us/j/8101028314, meeting ID 810 102 8314 . Bidders shall access the online bidding system for possible extension of this date and time. If you have problems accessing the meeting, please phone Blount County Purchasing, 865-273-5740.



Contact Information
Name
Lisa Dyring, Buyer
Address
385 Court Street
Maryville, TN 378045906 USA
Phone
(865) 273-5742
Fax
(865) 273-5746
Email
ldyring@blounttn.org




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2 items in 1 pages

Bid Invitation

Acrobat / PDF

Public Question & Answer

Acrobat / PDF


Bid Attachments





















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16 items in 2 pages

Addendum 2 - ITB 2023-0190 Eagleton Ballpark - Addendum Notice.pdf
Addendum 2 - ITB 2023 0190 Eagleton Ballpark - Addendum Notice - Additions, deletions, changes and clarifications to the drawings and specifications 107 KB

ITB 2023-0190 Eagleton Ballpark Pre Bid MINUTES.pdf
Addendum 1 - Eagleton Ballpark Pre-bid MINUTES - This document contains answers to the questions posted prior to the pre-bid meeting. 319 KB

CAD 00 62 00 Digital Data Release.pdf
Addendum 1 - CAD Digital Data Release Form - Email the signed release form to LDYRING@BLOUNTTN.ORG to receive the CAD base file link. 11 KB

Eagleton Ballpark Pre-bid Meeting Attendance Sheet.pdf
Addendum 1 - Pre-bid Meeting Attendance Sheet 148 KB

Contractor License Information Page.pdf
Contract License Information Page - Attach to outside of sealed envelope of a manual bid 73 KB

Business Tax License Affidavit.pdf
Business Tax & License Affidavit 41 KB

Blount County Special Provisions - Bid 2023-0190.pdf
Special Provisions 157 KB

Blount County Terms & Conditions - Bid 2023-0190.pdf
Terms & Conditions 211 KB

ITB 2023-0190 Blount County Forms - Sign.pdf
Load the documents as one attachment on the Response Attachments tab after signing and notarizing where requested.

Forms must include:

Buy America, Build America Cert and Form, Byrd Anti-Lobbying Form, Conflict of Interest, Debarment Form, Drug Free Workplace, Iran Divestment, Non-boycott of Israel, and Non-collusion Form 		1.12 MB

ITB 2023-0190 Federal Contract Provisions.pdf
Federal Contract Provisions - Acknowledge compliance with these provisions on the Attributes tab. 271 KB

Certification Regarding Debarment - Lower Tier Covered Transactions.pdf
Debarment Certification signature form for GC to provide to Lower Tier contractors - to keep on file 662 KB

Substitution Form.pdf
Substitution Form - Email this form to LDYRING@BLOUNTTN.ORG with any supporting specification documents by the Questions deadline. 66 KB

Sample COI - BCG.pdf
Sample COI 190 KB

Title_VI_Form.pdf
Title VI Form - This is an optional form. 125 KB

W-9_Form.pdf
W-9 130 KB



Bid Questions
















Question
I have a site contractor who has requested a CAD file of the civil drawings. Are you able to provide a link to those?
Answer A password protected link to CAD files of the civil drawings will be provided to bidders who provide a signed copy of the Digital Data Release form to the County Buyer.
Submitted 8/4/2023 03:39:59 PM (ET)


Question
Project Manual Division 26 (Electrical): This section is listed in the Table of Contents, but it is not included in the specifications. Please clarify.
Answer Division 26 (Electrical) was added to the project manual in Addendum 2.
Submitted 8/3/2023 03:23:36 PM (ET)




Question
Project Manual Division 23 (Mechanical): This section is listed in the Table of Contents, but it is not included in the specifications. Please clarify.
Answer Division 23 (Mechanical) was added to the project manual in Addendum 2.
Submitted 8/3/2023 03:23:20 PM (ET)


Question
Project Manual Division 22 (Plumbing): This section is listed in the Table of Contents, but it is not included in the specifications. Please clarify.
Answer Division 22 (Plumbing) was added to the project manual in Addendum 2.
Submitted 8/3/2023 03:22:58 PM (ET)


Question
EAGLETON BALLPARK

1. Please provide elevation for all sanitary sewer elevations on all sanitary plumbing drawings. Civil does not show sanitary sewer elevations or at least not clearly enough.

2. P1.1 & P2.1 batting cages show trench drains. These drains are labeled SS (Sanitary Sewer) are these to be storm drains?

3. P1.1 & P2.1 Please provide elevations for the trench drain lines leaving the batting cages.

4. P1.1 & P2.1 Please clarify elevation of sanitary sewer leaving the building where restrooms are located and clarify the routing of sanitary sewer. Sewer does not indicate the same routing as civil drawings. Please see snapshot below for questions 2-4.
Answer The elevation information has been added to the plumbing plans and routing has been updated to match Civil Drawings.
Submitted 8/1/2023 08:56:03 AM (ET)


Question
Is there any wheelchair lift or Elevator needed for this project?
Answer
No wheelchair lift or elevator is required for this project. The spiral stair in the pressboxes is allowed to be part of the accessible means of egress due to the very small occupant load.


ADA accessibility throughout all buildings is detailed on the Life Safety Plans on Sheets A1.1-A1.5. Wheelchair lifts and elevators are not required due to 2010 ADA Sec. 206.2.3 Multi-Story Building and Facilities. They're not required on buildings under three stories not serving the public. This is also noted on Sheet A0.3.


Spiral stairs in the Pressboxes are allowed to be part of the accessible means of egress due to the 2012 Int. Building Code Sec. 1009.12. Spiral stairs are allowed in our case due to the pressbox space being less than 250 sq ft and serving not more than five occupants.
Submitted 7/27/2023 10:59:40 AM (ET)


Question
The pre-bid meeting minutes on Addendum 1 state the bid date of Aug 17th. Our understanding is the date was extended until Aug 29th. Please confirm.
Answer
The pre-bid meeting minutes were the minutes from the actual on-site pre-bid meeting on July 20, 2023. The minutes reflect the scheduled bid date at that time.


Addendum 1 was created to post those meeting minutes and answer questions received up to that date and at the meeting, and also to extend the Questions due date to August 8, 2023 at 5:00 p.m. EST and the Bid Opening date to September 7, 2023 at 1:30 p.m. EST.


Updated Bid Event dates are posted via Addendum on the Event Details tab, as well as the Activities tab.
Submitted 7/27/2023 10:22:02 AM (ET)


Question
On drawing sheets C5.5 through C5.9, the outfields are typically shown as a note "C" which indicates stabilized seed or sod per the specifications. However, the only information we can find regarding seeding in the outfield is a Perennial Rye Grass blend to be applied as over-seeding.

It is our interpretation that on Fields # 2 and 3, it would be acceptable to overseed the existing outfield with the Perennial Rye Grass blend. However, on the remaining fields, we believe that the intent is to install the Hybrid Bermuda sod as the new outfield turf.

Please confirm this interpretation is correct, or clarify exactly what product is being requested as the natural grass turf on all fields.
Answer It is the intent to install the Hybrid Bermuda sod specified in Section 32 92 23 as the outfield turf for Fields 1, 4, 5, 6, and 7. It is acceptable to overseed the existing outfields of Fields 2 and 3 with the Perennial Rye Grass blend. The callouts on sheets C5.5 through 5.9 will be updated and drawings REISSUED in Addendum 2.
Submitted 7/20/2023 02:07:11 PM (ET)


Question
What are the construction dates for the ballfields
Answer See Pre-Bid meeting notes item 5 Construction Schedule.
Submitted 7/20/2023 11:11:44 AM (ET)


Question
Regarding bid alternate # 9, the specification section calling out the required equipment is a little ambiguous. There are a wide array of groomer/sweepers available with a large range of costs. Additionally, different manufacturers may have different recommendations on cleaning/sanitizing tools, and the specifications only state "as recommended by the manufacturer".

Can this section be clarified to provide an exact list with make and model of what equipment the owner would like the contractor to price? This will ensure that all contractors are bidding on an equal basis.
Answer Equipment will be clarified in Addendum 2 to provide a more detailed list including make and model to ensure bidding of equal equipment.
Submitted 7/17/2023 12:39:31 PM (ET)

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7/20/2023 10:30:00 AM (ET)
ITB 2023-0190 Pre-bid Site Visit at Eagleton Ballpark
A non-mandatory on-site Pre-bid Meeting will be held on Thursday, July 20, 2023 at 10:30 a.m. ET at:


Eagleton Ballpark - main entrance gate

2600 E. Broadway Ave, Maryville, TN 37804




Attending the pre-bid meeting is encouraged, but not mandatory.
8/8/2023 05:00:00 PM (ET)
ITB 2023-0190 Questions and Substitutions Due
All bidder questions are due and are to be put in the Online Bidding System's "Questions" tab before the close of business


(5 PM) on Tuesday , August 8, 2023.


All substitution request forms must be emailed to Lisa Dyring at LDYRING@BLOUNTTN.ORG by this deadline.



Responses to all questions will be posted in either the "Questions" tab or as an Addendum in the "Attachments" tab of the online bidding system.


Responses will be posted as quickly as possible.


No Questions, Substitution Requests, or RFI's will be accepted after this date/time. Any reference to other accepted submission dates in the Project Manual are erroneous.
9/7/2023 01:30:00 PM (ET)
ITB 2023-0190 Bid Opening
The public bid opening will be held at the response submittal deadline at Blount County Purchasing, Blount County Courthouse Room 319, 385 Court St., Maryville, TN 37804-5906.


The opening may also be accessed via Zoom at https://us06web.zoom.us/j/8101028314 meeting ID 810 102 8314 .


Bidders shall access the online bidding system for possible extension of this date and time. If you have problems accessing any Zoom meeting, please phone Blount County Purchasing, 865-273-5740.

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